JOB POSTING: Production Manager!

Project Description

Open Pit Theatre, in collaboration with The Wonderheads, has created an original, wordless, mask and puppetry show called Radio Silence.  The show is written by Open Pit Theatre’s co-Artistic Directors, Jessica Hickman and Geneviève Doyon, and centers around two sisters, Ruth & Poppy, who grew up in Dawson City on Trondek Hwech’in territory in the 1920s. After the death of their father, they drifted apart, and are now reunited twenty years later as a mother and a bush pilot. 

The world premiere of Radio Silence is being presented by The Yukon Art Centre, from May 12-15, 2022 at The Old Fire Hall, followed by a Yukon community tour. 

Summary of Contract Position

Reporting to the co-Executive Producers (Jessica Hickman and Geneviève Doyon) and working closely with the Creative Team, the Production Manager is a self-motivated, organized individual with leadership skills and the ability to manage multiple priorities.  The Production Manager is a key member of the planning team, and serves as the central point of contact with all artists, the Creative Team, and the Technical Team.  

Duties of the Production Manager include but are not limited to:

  • Creating and managing an overall Pre-Production Work Plan that includes contracts, bookings, sponsorship goals, marketing implementation, and creative team deadlines

  • Scheduling and leading production meetings; tracking action items/deadlines, and delegating with all key team members: Directors, Designers, SM, Tech Director, Writers etc.

  • Leading communication with the presenter regarding venue details, and MOU contract specifications.

  • Assisting Yukon Arts Centre on tour logistics to three Yukon communities

  • Acting as central point of contact and facilitating smooth communication between all departments; co-Executive Producers, Board of Directors, Creative Team, Stage Manager, and Technical Director

  • Working with the co-Executive Producers, and board of directors to implement Open Pit Theatre’s Anti-Racism and Anti-Discrimination Policy

  • Booking and communicating with photographers and videographers

Sponsorship

  • Developing a sponsorship plan

  • Communication with board of directors regarding sponsorship assistance 

  • Drafting sponsorship letters and print media

  • Approaching and confirming in-kind and cash sponsors

  • Tracking sponsorships within budget

Budget Management Assistance

  • Working with the co-Executive Producer to ensure that the production remains within the allocated budget. Duties will include:

    • Creating a payment schedule

    • Updating and balancing the Master Budget

    • Inputting expenses into the General Ledger

    • Ensuring we have all receipts and invoices on file

Artist Liasoning

  • Drafting Letters of Agreement (LOA) for all artists involved in the production

  • Coordinating all travel, hotel, hospitality, and transport requirements for artists, creative and technical team members

  • Arranging airport pick up and drop offs

  • Working with Jessica to ensure that all artists are paid as per the payment schedule

Qualifications/Required Skills

  • Experience and/or education in theatre management

  • Experience in scheduling arts production based projects

  • Strong financial experience including management of large project budgets

  • Experience with developing and executing a sponsorship campaign

  • An understanding of current production and technical practices within theatre/performing arts including sound, lighting, and projection

  • Knowledge of MS Word, Excel, and Drive

  • Experience booking flights, accommodation, and artist liasoning

  • Strong interpersonal and communication skills with a commitment to collaboration

  • A sense of humour and ability to roll with sudden changes is an asset

Contract Details

Contract Period: November 15, 2021 - June 1, 2022

Estimated Hours: 170 hours.

Contract Rate: $5000 flat fee, paid in 3 instalments

  • December 15, 2021 = $1000 (25-30 hours)

  • March 1, 2022 = $2000 (50-60 hours)

  • June 1, 2022 = $2000 (70-80 hours)

Application Process

 To apply please submit a resume and cover letter clearly outlining your relevant experience to info@openp.it

Deadline to apply is  November 1, 2021 at 5:00pm

If you have any questions or concerns, please don’t hesitate to send us an email.  We would be happy to talk more about the position and/or project if that is helpful.  It is going to be a very exciting project, and we are looking forward to building our team!